STNED Steering Committee Minutes

Notes, coffee-fueled random thoughts, etc. from the 1/28 meeting at Wegmans
2010 Meeting Dates and potential places
• March 17th, Radisson Corning Hotel 12:00 – 1:30pm
• June 17th, potentially Bath. Arc of Steuben new building 9:00 – 10:30am
• September 16th, Elmira TBD 9:00 – 10:30 am
• December 2nd, Corning, potentially 171 Cedar Arts ~ 5:00 – 7:00pm

March Meeting Topic – Civic Engagement/Volunteerism
15 minute Introduction: “What Kind of Citizen”, Pat (from MLK Day presentation)
45 minute Demo/tour of new 211 Helpline Give Help website Carol Wood, Director 2-1-1 Helpline
30 minute – discussion, table exercise and reporting out, etc. IHS will provide refreshments.

We (IHS) were planning to demonstrate the new Volunteer Solutions software that is part of the venture grant project we are doing with the United Way of the Southern Tier immediately following our conference. With this software, agencies will be able to post volunteer positions, potential volunteers can seek and connect with opportunities, and lots of other neat stuff I don’t yet understand (I know, not surprising).

We decided volunteerism would be a good topic for 1st STNED meeting. We will encourage our usual target audience, agency Executive Directors and senior management, as well as volunteer coordinators, etc. We have already discussed at VATT, UWST, etc.

We would like to get a pre-meeting online survey to agencies with some of the following questions:
1. How do you recruit volunteers?
2. What is a major concern with volunteer recruitment?
3. What duties to volunteers do in your organizations?
4. What training do you provide volunteers?
5. How do you show volunteers appreciation?
6. Do you dedicated staff time for managing/coordinating volunteers?
7. How do you track volunteer time and effort?
8. What do you do to retain volunteers, how long? __ 1 day __1 week ___6 months __long term
We won’t use all, and will modify to meet online questionnaire needs. This will give us a good start to the meeting.

July Meeting Topic: Succession Planning, Possibly NYCON as presenter, I will check
September Meeting: Fund Development, Panel discussion with Foundations, Sara (Community
Foundation) to chair, check with Chris/Triangle Fund, Corning Foundation, Bethesda Foundation, Anderson Foundation, Tiger Foundation, etc.

December Meeting: Networking Social, (for Nancy’s sake, she missed last year’s), possibly at 171 Cedar Arts.